Managing a Termination

Most dreaded task - termination.  But when an employee's performance doesn't improve after months of counseling, coaching, and documenting, you've got to face it.

Firing for substandard performance means one of two things: either the employee can't do the job even after substantial training, or he/she can't get along with others even after considerable counseling.

If you've been doing your job, you've spoken to him/her informally and formally, and you two have agreed on improvement plans that the employee hasn't carried out. Throughout the disciplinary process, you've kept written records of conversations, agreements, and your observations. In short, you've seen no positive change. At this point, termination will not only be a shock to the employee, it may almost be a relief.

Don't just do it unmercifully even when he or she knows what's coming, rejection and humiliation still hurt.

Use this handout as your guide to handling a difficult situation. These tips will not only make all parties more comfortable with a termination, but may well keep you out of court, too!

1. Make sure you're on solid ground in discharging the employee. 2. If you do have grounds to discharge, write a termination letter to present to the employee. 3. Plan the meeting.. 4. When the employee arrives, don't beat around the bush or launch into mindless chitchat. 5. Be prepared for a reaction of shock and denial, pleading and tears, or anger. 6. If possible, ask the employee if he'd prefer to resign rather than being fired. 7. Give the employee the letter you've prepared. 8. Finish the meeting.